Administrative Assistant

Ready to jump in with both feet?

Success Trek helps small to mid-sized businesses strengthen from within when they are ready to take their business to the next level or in times of rapid growth. We provide solutions and ongoing support to ensure that everyone and everything works better together.

A lot of focus, dedication, and attention to detail goes into our work, and we’re looking for a savvy Administrative Assistant to help support our efforts. This person will support our CEO, their Success Trek team members, and our clients by ensuring that our day-to-day operations run smoothly.  This role is a mix of customer service, office management, and operations, with a strong focus on organization and common sense.

What You’ll Do:

  • Help our clients work smarter by preparing meeting materials, progress reports, and initiating follow-ups on action items
  • Keep our financials and corporate documents in order (such as corporate filings and tax payments), and our office stocked with the right supplies
  • Support our CEO by managing her calendar, utilizing our financial and payroll systems (QuickBooks and eBillity), and coordinating workflows
  • Assist in crafting and maintaining our monthly newsletter and social media accounts to ensure that our contacts are up to date on our abilities and offerings
  • Apply your technical know-how to our mix of proprietary and out-of-the-box software to ensure that records are up to date and accurate

What You Won’t Do:

  • Get bored – we work in an ever-changing and ever-evolving environment where no two days are the same
  • Feel stuck – there is always something new to learn or a different challenge to solve, both internally and for our diverse mix of clients
  • Spend a ton of time commuting – you’ll work from a home office, with weekly in-person meetings and additional onsite times for clients with the occasional travel out of state

Who You Are:

  • A self-starter who thrives in a fast-paced environment
  • An adaptable and flexible organizational guru who knows how to adjust on the fly and with short notice
  • A resourceful and quick learner who is always ready to gain a new skill
  • A reliable worker who knows the importance of showing up when it counts

What You’ll Need:

  • 3+ years of experience in accounting and/or office management
  • A bachelor’s degree is preferred but the right experience and attitude is most important
  • Excellent oral and written communication skills with a very solid knowledge of the Microsoft Suite and QuickBooks
  • Ability to work an average of 40 hours a week, with a mix of virtual and on-site work

What You’ll Enjoy:

  • Ability to work where you want (and in your PJs) on days when the team works virtually
  • A learning environment where professional development is encouraged and supported
  • Direct access to a successful CEO who will incorporate your ideas and actions into direct client work

How to Apply: If you are interested in exploring this opportunity, send your resume and one paragraph describing what you can bring to Success Trek that sets you apart from others in the marketplace to careers@success-trek.com

Complimentary Get To Know Conversation

If you sense an issue in your organization but you are just not quite sure what the problem is or how to go about resolving it, our 30-45 minute complimentary Get To Know conversation is a great way to start. You will get clarity on the issues you face and the next steps to consider whether or not we decide to work together.

Level of Investment: ‘No cost to you’

What Our Clients Say About Us

Trish Ramirez

I first hired Theresa as a personal career coach in 2008. She helped me immensely at that time gain clarity on my career direction and what to do next. Theresa has continued to be a highly valued colleague, most recently giving me great advice on how to distinguish myself from the competition and focus on View Full →

Laura Walker

Theresa was hired by our company to help our supervisors become Leaders. Theresa is a very high energy person which was very inspiring. She helped teach our supervisors various tools like: goal setting, mentoring, holding people accountable and most of all how to develop our employees. Working with Theresa was very instrumental in taking our View Full →

Diana Dibkey

It is very difficult to pick just “three” attributes for Theresa because I am most impressed by the “full” package. Theresa’s organization skills are much appreciated as she has helped my agency through a very strategic collaborative planning process. The work includes working with several committees of board staff members from different organizations. Theresa has View Full →

Seth Warren

Theresa always worked in the best interest of the Duneland facility. She stepped up after the departure of a manager that had created issues with both staff and members and took on the management role. Theresa made hard decisions to better the facility. She lacked administrative support at times, but weathered it admirably.

Melissa Westphal Benefiel

I met Theresa through my participation in the Valpo Chamber’s Leadership Academy. She served as a mentor and guide as I went through this program. Theresa is a “go to” person in our community. She is the consummate professional and shows great enthusiasm in all of her leadership roles. Beyond that, she is simply an View Full →

E. William Liedtke Jr

Theresa is one of those unique individuals that when you are around her, you just know she is something special. Tireless, ambitious, and highly driven to succeed and to bring success to those around her. She was a delight to have on several teams as we pursued our MBAs because she always came through with View Full →

Jon Schmaltz

Theresa is a very knowledgeable, focused, and driven professional whose strengths carry over to her clients. Her clients might prefer to keep Theresa their own secret, but don’t miss an opportunity to get to know her. Theresa’s determined to help anyone achieve success!

Jill E. Ritchie

Theresa Valade is one of the brightest individuals and hardest workers I know. She cares deeply about the State of Indiana and its potential. She grew up in Rensselaer and attended Purdue University. Small business success is critical to this state’s economy and not only is her business successful but she has been instrumental in View Full →

Tracy Traut

I was first introduced to Success Trek’s work at a fundraiser for Leadership Northwest Indiana, where I bid on a 45 minute coaching session. At that time, I needed to work on my resume, so I figured I’d get a couple of sample resumes and we’d be done, but that didn’t happen. Theresa did look View Full →

Garrard McClendon

I think Theresa Valade acts as a great silent partner for those trying to complete a task. Her energy helped us complete several projects including the completion of a diversity task, an enterprise task and a successful facilitation of a major research project. I will hire Theresa for all of our difficult tasks in the View Full →

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